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16 September 2016

Vacancy: Program Manager - This position is now closed

GALA: Programme Manager

The Gay and Lesbian Memory in Action Turst

Opportunity closing date: 12 October 2016

Opportunity type:  Employment

Established in 1997 to promote the human rights of LGBTI people and to record their lives, The Gay and Lesbian Memory in Action Trust (GALA) is an independent, non-profit, community archive committed to supporting, and promoting the human rights of LGBTI people and documenting their historical and contemporary struggles for justice and accountability. 

GALA seeks to appoint a Programme Manager, based at the GALA offices at University Corner, Johannesburg.

This is a three-year fixed contract position, renewable depending on funding and performance.

Start date: January 2017


  • The Programme Manager has operational responsibility for the design, implementation, monitoring and evaluation of GALA’s board-approved programmes
  • In consultation with the Director,  define the scope of projects and create detailed work plans and budgets and prepare fundraising documents
  • Manage the financial aspects of projects, including ensuring that they are within budget, and prepare reports for the Board and for funders
  • In consultation with the Director, recruit, manage and supervise suitable staff, contractors and volunteers to implement project activities
  • Oversee, monitor and report on the implementation of project activities
  • Evaluate and report on lessons learned from each project
  • Represent the interests of the organisation and its values and mission with stakeholders


  • Must be a South African citizen or have the legal right to live and work in South Africa
  • Must have a postgraduate degree in a field demonstrably relevant to GALA’s mandate
  • A minimum of six years’ work experience, with significant project and people management experience
  • Ability to plan and write fundraising proposals and donor reports
  • Understanding of, and ability to advocate for archival activism, and articulate how these forms of activism can contribute to forwarding struggles for justice and accountability in South Africa
  • A strong commitment to human rights, with a focus on LGBTI rights, is required
  • Good interpersonal and people management ability
  • Strong presentation and written skills, with an eye for detail
  • Ability to engage effectively with a wide range of stakeholders

A fuller description of the role of the Programme Manager is available on GALA’s website –

To apply, submit a CV (maximum three pages), cover letter (maximum two pages), and up-to-date contact details of at least three professional references. Your cover letter should include a short indication of your motivation for applying for this position, and express your understanding of the role of community archives in advancing the rights of LGBTI people. Please submit your application to

GALA is committed to diversity and transformation in the workplace and applies the principles of the Employment Equity Act, 1998, in its recruitment processes and employment practice. GALA reserves the right not to make an appointment.

The subject line of your email should include the following: GALA Programme Manager and your name.

Only shortlisted candidates will be contacted.

Please see below for Terms of Reference:

Terms of Reference: Programme Manager


The Gay and Lesbian Memory in Action Trust (GALA) is a non-profit organisation that has as its main objective the promotion, protection and advocacy of the human rights of lesbian, gay, bisexual, transgender and intersex (LGBTI) people in South Africa. It does so in part through archiving, documenting and popularising the lives and histories of LGBTI people.

Its activities include: managing, maintaining and collecting relevant archival material; museum exhibitions, seminars, workshops and other public events; the production of academic research and relevant publications.  GALA also liaises with and participates in the LGBTI sector, with a view to supporting human rights and acquiring contemporary material for archiving.  GALA participates, both singly and in co-operation with other organisations, including government, business, labour and civil society, in advocacy for all matters concerning the human and civil rights of LGBTI people and organisations.

The Programme Manager should be an individual who is dynamic, politically aware, creative and professional, carrying out project design, planning, implementation and evaluation activities to a high standard in order to help the organisation achieve its goals. The incumbent should be committed to the development and promotion of human and civil rights, especially within LGBTI communities in South Africa.

Given the nature of this position and the continuous changes in the contexts of LGBTI people in both South Africa and Africa more generally, the work plans of the Programme Manager need to be flexible, and will require regular revision and updating, in consultation with the Chairperson and Trustees of GALA.

Appointment, reporting lines and overview of duties and responsibilities

The Programme Manager is appointed by the Board of Trustees, and reports directly to the Executive Director.  The Programme Director, in consultation with the Executive Director, is responsible for ensuring the adequate resourcing, appropriate design and competent implementation of GALA’s strategies, programmes and targets.

The Programme Manager is expected to discern, adapt and respond to changes in the external context, working in partnership and consulting with the Executive Director, staff, volunteers, other civil society and government organizations, donors and funders.

The Programme Manager has operational responsibility for the design, implementation, monitoring and evaluation of GALA’s Board-approved programmes and the execution of its mission. 

Duties and responsibilities

The Programme Manager will perform a wide range of duties including the following:

Plan projects

Define the scope of projects in collaboration with the Executive Director.

Create a detailed work plan for each project which identifies and sequences the activities needed to successfully complete the project.

Determine the resources (time, money, equipment, etc) required to complete each project.

Develop a schedule for project completion that effectively allocates the resources to the activities.

Review the project schedule with the Executive Director and all other staff that will be affected by the project activities; revise the schedule as required.

Determine the objectives and measures against which the project will be evaluated on completion.

Staff projects

In consultation with the Executive Director, recruit, interview and select staff and/or volunteers with appropriate skills for the project activities.

Manage project staff and/or volunteers according to GALA’s policies and practices.

Ensure that all project personnel receive an appropriate orientation to the organisation and the project.

Contract qualified consultants to work on the project as appropriate and in consultation with the Executive Director.

Implement projects

Execute the project according to the project plan.

Develop records to document project activities.

Set up digital and paper files to ensure that all project information is appropriately documented and secured.

Monitor the progress of the project and make adjustments as necessary to ensure the successful completion of the project.

Review the quality of the work completed with the Executive Director and project team on a regular basis to ensure that it meets the project standards.

Ensure that all documentation and other relevant data is prepared for archiving at project end.

Manage projects

Write reports on the project for management and for funders.

Communicate with funders as outlined in funding agreements and in consultation with the Executive Director.

Monitor and approve all budgeted project expenditures and monitor variances and cash flow.

Manage all project funds according to established accounting policies and procedures.

Ensure that all financial records for the project are up to date.

Prepare financial reports and supporting documentation for funders as outlined in funding agreements.

Evaluate projects

Ensure that the project deliverables are on time, within budget and at the required level of quality.

Evaluate the outcomes of the project as established during the planning phase.




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